Legal Document Vault — a secure client-facing document platform for a legal practice

The challenge

Documents were shared over unsecured channels, with no matter-based access control and no record of who accessed what and when — making compliance and accountability impossible to enforce.

Business challenges

• Centralize client document access in one secure place
• Give attorneys a reliable, matter-based audit trail
• Keep the learning curve near zero for non-technical clients
• Deliver full ownership with no vendor lock-in

Technical challenges

• Enforce strict matter-based access at the data layer
• Serve documents only through expiring signed URLs
• Provision dedicated, client-controlled encrypted storage
• Transfer every credential and asset cleanly on handover

Our solution

A no-code platform on Bubble.io backed by AWS storage — delivering enterprise-grade security without the overhead of a custom-coded stack. Privacy rules enforce matter-based access at the data layer so clients can only ever see their own documents.

Core features delivered

• Matter-scoped accessBubble privacy rules enforce strict per-matter access — a client only ever sees the documents on their own matter.
• Signed-URL document deliveryFiles are served via signed URLs with expiration policies, so documents are never publicly accessible.
• Dedicated encrypted storageA custom AWS S3 bucket with IAM roles and encryption policies gives the practice full data sovereignty.
• Activity & audit logEvery access and action is recorded, giving attorneys the reliable audit trail generic tools never provided.
• Full ownership handoverThe application, design files, and infrastructure transfer into the client's own accounts — no dependency remains.